Data Information Coordinator 

Purpose: The Data Information Coordinator is responsible for collecting, managing, analyzing, and reporting data within the advancement department. The role ensures the accuracy, integrity, and security of advancement databases and supports strategic, data-driven decision-making across the department.  

Accountability: Reports to the Chief Advancement Officer

FLSA Status: Non-exempt, Part-time (20 hours) 

Location: On-site is preferred, but there is potential to work remotely or hybrid

Qualifications: 

• Must be a Christ-follower who accepts the Hill Country Bible Church Statement of Faith as the doctrinal position of the school. Must recognize, understand, and agree to live by the moral and ethical standards of Hill Country  (see Position on Gender Identity, Marriage, and Sexuality). 
• Must faithfully attend a church whose fundamental beliefs are in agreement with the Statement of Faith of this school. 
• A bachelor’s degree in business, data management, or a similar field, or 3 years of hands-on experience managing fundraising or CRM databases (e.g., FACTS, Salesforce, Bloomerang, Raiser’s Edge). 
• Experience with student data systems and/or fundraising databases preferred. 
• Skilled in importing/exporting data, building queries, generating reports, and creating dashboards. 
• Advanced proficiency in Microsoft Excel, including pivot tables and VLOOKUP/XLOOKUP, is required. Experience with Power BI, Avid AI, and CRMs is a plus. 
• Strong analytical and organizational skills with the ability to interpret complex data and communicate findings clearly. 
• Exceptional attention to detail and ability to manage multiple projects simultaneously. 
• Demonstrated ability to handle confidential information with discretion.
• Collaborative mindset with a focus on supporting a data-informed culture

Development Data Management & Gift Processing: 

• Maintain and update donor and alumni information in the Bloomerang donor database.Ensure data accuracy and integrity through regular audits and software updates. 
• Process, record, and reconcile donor charitable contributions (donations, pledges, pledge payments, in-kind, matching, and planned gifts) in compliance with IRS standards. 
• Generate weekly donor acknowledgment letters. 
• Collaborate with the Business Office for weekly reconciliation and annually for audits. 
• Run queries, generate reports, and lists as needed. 
• Manage corporate matching gifts.
• Manage event-related data processes, including ticketing and registration.
• Support prospect management and strategic donor research. 
• Manage moves of all constituents, including current and past parents, alumni, grandparents, faculty, staff, and other community members. 

Reporting & Analytics: 

• Create complex queries across multiple data sources and systems to generate clean, organized reports and lists. Leverage emerging AI tools to improve data accuracy, streamline reporting processes, and generate actionable insights to strengthen data reporting. Collaborate with advancement staff to deliver data insights and analytics that inform strategy and data-driven decisions. 
• Produce accurate, timely reports on admissions, enrollment, marketing, financial, statistical, and demographic data. Other duties as assigned. 

Physical Requirements: 

• Must be able to remain stationary most of the time using repetitive arm, hand, and finger movements. Must be able to exchange accurate and professional information, whether in person, via email, or by telephone. Frequently communicates with co-workers and others.   
• Must be able to frequently move about inside the office to access file cabinets, office machinery,  etc. 
• Must be able to operate a computer the majority of the time, and frequently a copy and scanning machine. 
• Must be flexible and adapt to various schedules and administrative changes.