Position Purpose

To help fulfill the mission of Hill Country Christian School of Austin by providing administration support to the Athletics Department.

Accountability

Reports to the Athletic Director

FlSA Status

Exempt, Full time (Requires flexible hours, including evenings and occasional weekends for game-day operations)

Qualifications: 

• Must be a committed Christ-follower who upholds, in word and deed, the Hill Country Christian School of Austin’s Core Values and Statement of Faith.
• Must faithfully attend a Bible-believing local church whose fundamental beliefs are in agreement with the school's Statement of Faith.
• Possess sufficient biblical knowledge to handle operational questions or conflicts using biblical principles (e.g., Matthew 18) and naturally integrate a Christian worldview into daily interactions with students, parents, and coaches.
• Bachelor’s degree in Sports Management, Athletics Administration, or a related field required. 
• Minimum of 1–3 years of related experience in athletics, operations, event management, or administration.
• Exceptional project management skills, with a proven ability to prioritize multiple complex projects, team schedules, and facility bookings simultaneously in a fast-paced environment.
• Strong interpersonal, written, and verbal communication skills to effectively engage and collaborate with coaches, administrators, referees, parents, and vendors.
• Some familiarity with Google Workspace, athletic scheduling or ticketing platforms. Familiarity with accounting or expense-tracking software (e.g., Sage, Ramp) is a plus.
• Possess strong attention to detail and ability to manage multiple tasks and projects simultaneously.
• Solve problems effectively and efficiently in a service-oriented manner.

Responsibilities

Athletics Operations

• Provide administrative support to the Athletics Director and Athletics Department staff.
• Perform data entry of all sport schedules, player information, team rosters, and facility reservations in multiple systems.
• Maintain awareness of the by-laws and rules of various athletic leagues (i.e. TAPPS) that the school is affiliated with.
• Assist the Athletic Director in building a culture within the athletics program that authentically prioritizes whole-person formation, emphasizing Christ-like character, discipleship, and spiritual maturity.
• Manage social media content for the Athletics department by providing brand-aligned content for all sports programs to Marcom for social media and newsletter communications. 
• Schedule sport pictures and communicate to coaches and parents.
• Manage letter jacket vendor and sizing.
• Perform other duties as assigned in support of the Athletics department

Compliance & Risk Management

• Assist in tracking student eligibility, physical forms, and coach certifications to ensure full compliance of all programs with the Governing Authorities (TAPPS, CAPPS) and HCCSA Policies, Procedures, and Handbooks.
• Track and submit Academic All-State award information to TAPPS.
• Conduct regular safety assessments of facilities and equipment to ensure safety guidelines are adhered to, reporting facility incidents and scheduling routine maintenance and oversight of repairs. 
• Conduct initial phone screenings and participate in the interview process for coaches as needed.
• Oversee school driver approval process for the Athletics department.

Events and Game-day Operations

• Responsible for event and/or facilities coordination, including field/ court set-up, booking facilities, scheduling, and communications
• Act as a visible ambassador for the school, welcoming visiting teams, officials, and spectators in a manner that reflects Christ-like hospitality.
• Oversee online ticketing platforms, gate entries, and financial tracking. Coordinate with PTF on home football games and scheduling volunteer needs.
• Manage and execute travel logistics for away games and postseason tournaments, ensuring team and individual travel plans, bus/van reservations, driver schedules, meals, and lodging are fully coordinated.
• Support Athletics Directors in coordination of summer camps including development of marketing materials, managing camper registration and facilitating payment to coaches.

Athletics facilities and equipment management

• Manage Athletic vehicles including scheduling for all Athletic events, overseeing maintenance, auditing driving logs, and maintaining bus schedules and list of qualified drivers. 
• Serve as supervisor of the Federal Motor Carrier Safety Administration program for the school.
• Collaborate with the AD to maintain the master athletic calendar, ensuring all team practices, scrimmages, facility usage, and transportation are scheduled well in advance and accurately communicated.
• Coordinate the usage and booking of Hill Country facilities—including fields and the Multipurpose Athletic Center (The MAC)—as well as off-site/non-Hill Country facilities. Ensure facility readiness, cleanliness, and safety for all practices and competitions.
• Track and manage athletic equipment and uniforms each season across all sports programs.
• Locker management- player and program assignments and lock inventory.
• Ensure all equipment and facility gear strictly conform to safety regulations, posted recalls, and manufacturer warnings.
• Assist the Athletic Director in processing invoices, tracking operational expenses, and managing purchase orders for equipment or team supplies.
• Performs other related duties as assigned to support the athletics division.

Physical Requirements

• Must be able to remain in a stationary position the majority of the time using repetitive arm, hand and finger movements.
• Needs to frequently move about inside the office to access file cabinets, office machinery, etc. and occasionally outside the office to retrieve and deliver mail and packages.
• Operates a computer the majority of the time and frequently a copy machine.
• Ability to work in a semi-open office setting with frequent in-person interaction and numerous interruptions.Frequently communicates with co-workers, vendors, and others. Must be able to exchange accurate information in these situations whether in person, via email or telephone.
• Use strength to lift items (up to 30 lbs. unassisted) needed to perform the functions of the job.
• Frequently move about inside campus buildings and outside on the grounds and occasionally ascend/descend a ladder.
• Occasional exposure to a variety of weather conditions.
• Possible exposure to a variety of childhood and adult diseases and illnesses.